This is a 4 part series that will walk you through each step of planning the best company picnic your group has every had! We make it easy…just follow these simple steps!
Summer is finally here and it’s time to reward your employees and their families with a relaxing company picnic. But a wicker basket full of sandwiches and potato salad served on a checkered tablecloth just won’t cut it.
This guide has been developed for your convenience in the hopes that it will help you save time, energy, and money when planning for your big day.
There are a lot of reasons to have a company picnic.
- They build company morale
- They show appreciation for employees and their efforts
- They show commitment to employees and their families
- They strengthen teamwork
But the number one reason to have a company picnic is to HAVE FUN!
Of course, having all that fun requires hard work, but if you follow these suggestions, you can save a lot of the headache and time involved.
Step 1: GET ORGANIZED
Start with a notebook divided into sections for Budget, Location, Raffle Items, Party Favors, Food and Beverage, Invitations, Activities and Games and Entertainment. Even for the smallest picnic, having this notebook will make your job easier and keep all of your important info in one place.
Get your picnic committee together and decide who will cover what duties. It is important to have good communication with all of the committee members and to have all final decisions go through one key person.
Step 2: CHECK YOUR CALENDAR
If your employees’ families are going to be invited, the event will more than likely need to be held on a weekend. Make sure the date you pick isn’t a religious holiday and unless you want to encourage a mutiny, don’t plan to hold the picnic on a long weekend or when half your staff is away on vacation.
Step 3: DETERMINE A HEAD COUNT (APPROX.)
Determine who will attend your company picnic and attempt to put together an approximate head count of those that will be involved. While there is no “exact science” to do this we have found that on average about 80% of the people invited will show.
Multiply that number by 2.5 to account for spouses and kids, and you should have a number to work with that makes sense.
Limit guests to immediate family of the employee, or one guest if they are unmarried. This way you don’t have every Tom, Dick and Harry showing up.
Step 4: ESTABLISH A BUDGET
The company will give you limited dollars to spend on your event and that budget will dictate most of your decision. Make sure to think of Food, Entertainment, Prizes and Giveaways, Location Fees, etc.
Read more tomorrow…..